Privacy Policy

1. Introduction

Aika.tools ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our smart calendar application and related services (collectively, the "Service").

By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, you may not use the Service.

For questions about this Privacy Policy, please contact us through the Service or visit our website at aika.tools.

2. Data We Collect

2.1 Account Information

When you sign in with your Google account, we collect: (a) your name and email address; (b) your profile picture (if available); and (c) your Google account identifier. This information is necessary to create and manage your account.

2.2 Calendar Data

We collect and sync your calendar data from connected calendar providers (e.g., Google Calendar), including: (a) event titles, descriptions, and locations; (b) event dates and times; (c) attendee information; (d) calendar metadata; and (e) calendar settings and preferences. We only access calendar data that you explicitly authorize through our OAuth integration.

2.3 Usage Data

We collect information about how you use the Service, including: (a) features you access; (b) actions you take within the Service; (c) preferences and settings you configure; and (d) error logs and performance data. This data helps us improve the Service and provide better user experience.

2.4 OAuth Tokens

We securely store OAuth tokens provided by calendar providers (e.g., Google) to enable calendar synchronization. These tokens are encrypted and used solely for the purpose of accessing your calendar data as authorized by you.

3. How We Use Your Data

3.1 Service Provision

We use your data to: (a) provide and maintain the Service; (b) authenticate your account; (c) sync and display your calendar data; (d) enable calendar synchronization with third-party providers; and (e) process your requests and transactions.

3.2 Calendar Synchronization

We use your calendar data to: (a) create a unified calendar view; (b) sync events between the Service and connected calendar providers; (c) detect and handle calendar changes in real-time; and (d) maintain calendar data consistency across platforms.

3.3 AI-Powered Features

We use your calendar data and preferences to: (a) provide AI-powered scheduling suggestions; (b) analyze your availability patterns; (c) learn your scheduling preferences over time; and (d) generate intelligent recommendations for optimal meeting times.

3.4 Preference Learning

We analyze your usage patterns and preferences to improve the Service and provide personalized features. This includes learning your scheduling preferences, time zone preferences, and calendar management habits.

3.5 Service Improvement

We use aggregated and anonymized data to: (a) improve the Service functionality; (b) identify and fix bugs; (c) enhance security; and (d) develop new features.

4. Data Sharing

4.1 Third-Party Integrations

We share your calendar data with third-party calendar providers (e.g., Google Calendar) as necessary to provide calendar synchronization. Your use of third-party services is subject to their respective privacy policies.

4.2 Contact Permissions

When you grant permission to contacts to view your calendar, we share relevant calendar information with those contacts based on the permission levels you configure. You control what information is shared through granular permission settings.

4.3 No Sale of Data

We do not sell, rent, or trade your personal information or calendar data to third parties for marketing purposes. We only share data as necessary to provide the Service or as required by law.

4.4 Legal Requirements

We may disclose your information if required by law, court order, or government regulation, or if we believe disclosure is necessary to protect our rights, property, or safety, or that of our users or others.

5. Data Security

We implement industry-standard security measures to protect your data, including: (a) encryption of data in transit (HTTPS/TLS); (b) encryption of sensitive data at rest; (c) secure OAuth 2.0 authentication; (d) access controls and authentication requirements; and (e) regular security assessments and updates.

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your data, we cannot guarantee absolute security.

6. Your Rights (GDPR Compliance)

If you are located in the European Economic Area (EEA) or other jurisdictions with similar data protection laws, you have certain rights regarding your personal data:

6.1 Right to Access

You have the right to access and receive a copy of your personal data that we hold. You can access your account data through the Service settings.

6.2 Right to Deletion

You have the right to request deletion of your personal data. You can delete your account and associated data through the Service settings. Upon account deletion, we will delete your data in accordance with our data retention policies, except where retention is required by law.

6.3 Right to Data Export

You have the right to receive your personal data in a structured, commonly used, and machine-readable format. You can request data export through the Service settings or by contacting us.

6.4 Right to Revoke Access

You have the right to revoke access to your calendar data at any time. You can revoke access through your calendar provider's settings (e.g., Google Account settings) or by disconnecting your calendar through the Service settings.

6.5 Right to Object

You have the right to object to processing of your personal data for certain purposes, such as direct marketing or automated decision-making.

6.6 Right to Rectification

You have the right to request correction of inaccurate or incomplete personal data. You can update your account information through the Service settings.

7. Data Retention

We retain your personal data for as long as necessary to provide the Service and fulfill the purposes described in this Privacy Policy. When you delete your account, we will delete your personal data within a reasonable timeframe, except where retention is required by law or for legitimate business purposes.

Some data may be retained in backup systems for a limited period after account deletion. We will securely delete such data in accordance with our data retention policies.

8. Children's Privacy

The Service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us, and we will delete such information.

9. Changes to Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated Privacy Policy on this page and updating the "Last Updated" date. Your continued use of the Service after such changes constitutes your acceptance of the updated Privacy Policy.

10. Contact Information

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us through the Service or visit our website at aika.tools.